2024 VA Beach Retreat

Date: July 16 – 18, 2024 
Location: Virginia Beach Hilton 
3001 Atlantic Avenue, Virginia Beach, VA 23451  

On-site Contact: Kate Eacho, VSCPA Event Specialist 
Email: [email protected]  Office: (804) 612-9447 

Before the Event 

1. Setting Up: Exhibit booths are located in the Peacock Foyer where registration, sessions, lunch, and food/beverage break stations will be located. Skirted, 6 ft. tables and two chairs are provided. Electric will be provided, if requested. All booths must be set up by 7 am on Tuesday, July 16. You may set up Monday, July 15 between 3 and 4 pm or on Tuesday morning, July 16 before 7 am.

2. Prize Drawing: If you would like to offer your own giveaways, you are welcome to run your own drawing.
    
3. Accommodations: Hilton Virginia Beach Oceanfront
   3001 Atlantic Avenue, Virginia Beach, VA 23451 

   Hotel Directions 
   Hotel Phone: (757) 213-3000
   Reservation Phone: (800) 445-8667
   Rate: $259/night plus tax by June 28, 2024. Group code: VSC

   Click here to make a reservation online. 
    

   PARKING:  Overnight parking is complimentary for those guests booked in the group block.  Valet is $20.00 per day per vehicle.  Guests coming in for just the day to attend the meeting Valet parking is complimentary (Event Valet) guests just need to let Valet know they are here for the conference.  Guests choosing to park in the city garage that connects to the hotel would pay the city hourly rates $2.00 per hour.

4. Attendee List - HERE is the attendee list. 

During the Event 

1. Checking In: Please check-in at the VSCPA registration desk to receive your nametag(s) and table assignment. Registration is located in the Peacock Foyer.  
2. Schedule:
    

   Monday, July 15
   3 – 4 p.m.	Exhibitor Set Up
   Tuesday, July 16
   7 a.m.	Exhibitor Set Up
   7:30 a.m.	Exhibits Open
   7:30 – 8 a.m.	Registration & Continental Breakfast
   10 – 10:15 a.m.	Break and Exhibits
   12 – 12:30 p.m.	Networking Luncheon
   2:15 – 2:30 p.m.	Break and Exhibits
   3:30 p.m.	Adjourn for the day
   	*Note: Walter Haig sessions will have two morning breaks at 9:20 a.m. and 10:40 a.m.
   Wednesday, July 17
   7:30 a.m.	Exhibits Open (optional)
   7:30 – 8 a.m.	Registration & Continental Breakfast
   10 – 10:15 a.m.	Break and Exhibits
   12 – 12:30 p.m.	Networking Luncheon
   2:15 – 2:30 p.m.	Break and Exhibits
   3:30 p.m.	Adjourn for the day
   	*Note: Walter Haig sessions will have two morning breaks at 9:20 a.m. and 10:40 a.m.
   Thursday, July 18
   7:30 a.m.	Exhibits Open
   7:30 – 8 a.m.	Registration & Continental Breakfast
   10 – 10:15 a.m.	Break and Exhibits
   12 – 12:30 p.m.	Networking Luncheon
   2:15 – 2:30 p.m.	Break and Exhibits
   3:30 p.m.	Adjourn
   	*Note: Walter Haig sessions will have two morning breaks at 9:20 a.m. and 10:40 a.m.

   The full list of seminars can be found at https://www.vscpa.com/VaBeachRetreat  

1. Breaking Down: Exhibits may be dismantled after 2:15 p.m. on Thursday. Dismantling should be completed by 4 p.m. To maintain the educational integrity of the program, sponsors are expected to set up and tear down during the established time periods unless previously agreed upon.
    
2. Tips for Success: 

   • Have your booth set up by 7:00 am on Tuesday, July 16. 

   • Have a representative at your booth during the breaks and lunch. 

   • Consider giveaways, which will increase the traffic at your booth. 

   • Do not dismantle your booth prior to 2:15 pm on Thursday, July 18. 

   • On-site questions please see Kate Eacho. 

After the Event 

Final Attendee List - HERE