2024 Business & Industry Conference

Date: May 16 – 17, 2024
Location: The Williamsburg Lodge
310 S. England St., Williamsburg, VA 23185

View attendees here

Before the Event

Representatives: Your sponsor level includes up to two company representatives each day. Please submit names of company representatives and dates attending by May 1.
Electricity, etc.: If you need electricity, phone lines or high speed internet access for your booth, you must make arrangements no less than one week prior to the event. The hotel will bill you directly. Please complete the Williamsburg Lodge Exhibitor Agreement Form and send to Kate Eacho [email protected]. Wi-Fi is complementary.
Shipping:
Because of limited storage space, Exhibitor may ship items to the Hotel no sooner than 3 days prior to the Show. The Exhibitor will pay a $3.00 handling charge per delivered box or item and a $100.00 handling fee per pallet. If you plan to stay overnight, have boxes mailed to your attention and note your arrival date. If you are not staying overnight, clearly mark boxes with your company’s name and “Hold for VSCPA event on May 16 – 17, 2024.”

Shipping Address
Attn: Exhibitor’s Name, Name of Event
The Williamsburg Lodge
310F South England Street
Williamsburg, VA 23185

The Hotel’s Business Center will provide reasonable assistance to Exhibitor when return shipping arrangements are needed.
Setting Up: Exhibit booths are located in the Virginia Foyer on the lower level where registration, sessions, lunch, and food/beverage break stations will be located. Skirted, 6 ft. tables are provided. All booths must be set up by 7 a.m. on Thursday, May 16. You may set up Wednesday, May 15 from 4 – 5:30 p.m.
Prize Drawing: Consider giveaways, which will increase the traffic at your booth. Attendees will be participating in a raffle where they are encouraged to visit your booth to be entered into the daily prize drawing. Drawings will be held Friday during afternoon announcements.
Please submit prize item description by May 1.
Accommodations: Facility: The Williamsburg Lodge, 310 S. England St., Williamsburg, VA 23185
- Directions: To Colonial Williamsburg
- Hotel Phone: 757-253-2277
- Reservations Phone: (855) 294-5683
- Rate: $205/night (plus taxes) by April 29 for the Business & Industry Conference. To make reservations, visit the website or call (855) 294-5683 and request the Virginia Society of CPAs (VSCPA) rate.
- Parking is complimentary.
- Website

During the Event

Checking In: Please check-in at the VSCPA registration desk to receive your nametag(s) and booth assignment. Registration is located on the lower level in the Virginia Foyer.

Schedule:

Wednesday, May 15
4 – 5:30 p.m	Exhibitor Set Up

Thursday, May 16
6:30 – 7 a.m.	Exhibitor Set Up
7 – 8 a.m.	Registration & Continental Breakfast
9:05 – 9:20 a.m.	Exhibits Open
10:35 – 10:50 a.m.	Exhibits Open
12:05 – 1 p.m.	Lunch session
1 – 1:10 p.m.	Exhibits Open
2 – 2:10 p.m.	Exhibits Open
3:50 – 4 p.m.	Exhibits Open
5:05 – 6:15 p.m.	Exhibits Open during Happy Hour

Friday, May 17
6:30 – 8 a.m.	Exhibits Open (optional)
6:30 – 8 a.m.	Registration & Continental Breakfast
9:05 – 9:15 a.m.	Exhibits Open
10:45 – 11 a.m.	Exhibits Open
11:50 a.m. – 12:45 p.m.	Networking Luncheon
2:05 – 2:15 p.m.	Exhibits Open
3:05 – 3:20 p.m.	Prize Drawings & announcements
4:20 p.m.	Adjourn (exhibit tables will be cleared at this time)

Breaking Down: Exhibits may be dismantled after 3:30 p.m. on Friday. Dismantling should be completed by 5 p.m. To maintain the educational integrity of the program, sponsors are expected to set up and tear down during the established time periods unless previously agreed upon.
Tips for Success:
- Have your booth installed by 7 a.m. on Thursday, May 16.
- Have a representative at your booth during the breaks, lunch, and reception.
- Consider giveaways, which will increase the traffic at your booth.
- Do not dismantle your booth prior to 3:30 p.m. on Friday, May 17.
- On-site questions please see Linda Newsom-McCurdy. [email protected]