Virginia Accounting & Auditing Conference

Date: Sept. 23 – 24, 2024 
Location: Roanoke Hotel & Conference Center
110 Shenandoah Ave NE, Roanoke, VA 24016

On-site Contact: Kate Eacho, VSCPA Event Specialist 
Email: [email protected]  Office: (804) 612-9447 

View the Agenda

Before the Event 

1. Representatives: Your sponsor level includes up to two company representatives each day. Please submit names of company representatives and dates attending by September 6. 
    
2. Electricity, etc.: If you need electricity, phone lines or high-speed internet access for your booth, you will have access to an outlet. Wi-Fi is complementary. 
    
3. Shipping: Because of limited storage space, Exhibitor may ship items to the Hotel no sooner than 3 days prior to the Show. There is no handling fee. If you plan to stay overnight, have boxes mailed to your attention and note your arrival date. If you are not staying overnight, clearly mark boxes with your company’s name and “Hold for VSCPA event on September 23-24, 2024.” 

   Shipping Address:
   Attn: Exhibitor’s Name, 53rd Annual Virginia Accounting & Auditing Conference 
   The Hotel Roanoke & Conference Center 
   110 Shenandoah Ave. 
   Roanoke, VA 24016 

   The Vendor is responsible for setting up a UPS or FedEx pickup. 
    

4. Setting Up: Exhibit booths are located in the North Entry Foyer. Skirted, 6 ft. tables are provided. All booths must be set up by 7 a.m. on Monday, September 23. You may set up Sunday, September 22 from 4 – 5:30 p.m. 
    
5. Prize Drawing: Consider giveaways, which will increase the traffic at your booth. If you do have a prize drawing please let the VSCPA know and drawings will be held Tuesday during afternoon announcements. Please submit prize item description by September 6.
    
6. Accommodations:
   Hotel Roanoke & Conference Center
   110 Shenandoah Ave NE
   Roanoke, VA 24016

   Hotel Phone: (540) 985-5900
   Rate: $189/single/double before Aug. 16, 2024 — Click here to reserve your room online, or call 540-985-5900 and request the Virginia Society of CPAs (VSCPA) rate. 
   Parking: Self-parking is $5–$10/day or $15/night. Valet: $15/day or $21/night.
    

7. Pre-Event Registration List: Click here to download.

During the Event 

1. Checking In: Please check-in at the VSCPA registration desk to receive your nametag(s) and booth assignment. Registration desk will be in the Crystal Court.
    
2. Schedule:
    

   Sunday, Sept. 22
   4 – 5:30 p.m.	Exhibitor Set Up
   Monday, Sept. 23
   6:30 – 7 a.m.	Exhibitor Set Up
   7 – 8 a.m.	Registration & Continental Breakfast
   9 – 9:15 a.m.	Break – Exhibits Open
   10:55 – 11:10 a.m.	Exhibits Open
   12 – 1 p.m.	Networking Lunch
   1:50 – 2 p.m.	Break – Exhibits Open
   2:50 – 3 p.m.	Break – Exhibits Open
   3:50 – 4 p.m.	Break – Exhibits Open
   5 – 6:30 p.m.	Exhibits Open during Networking Reception
   Tuesday, Sept. 24
   6:30 – 8 a.m.	Break – Exhibits Open
   6:30 – 8 a.m.	Registration & Continental Breakfast
   8:55 – 9:10 a.m.	Break – Exhibits Open
   10:50 – 11 a.m.	Break – Exhibits Open
   11:50 a.m. – 1:10 p.m.	Lunch Session
   2:10 – 2:20 p.m.	Break – Exhibits Open
   3:10 – 3:20 p.m.	Break – Exhibits Open
   4:10 – 4:20 p.m.	Break – Exhibits Open – Prize Drawings
   5:15 p.m.	Adjourn (exhibit tables will be cleared at this time)

    

3. Breaking Down: Exhibits may be dismantled after 4:20 p.m. on Tuesday. Dismantling should be completed by 5:15 p.m. To maintain the educational integrity of the program, sponsors are expected to set up and tear down during the established time periods unless previously agreed upon. 
    
4. Tips for Success: 

• Have your booth installed by 7 a.m. on Monday, September 23. 
• Have a representative at your booth during the breaks, lunch, and reception. 
• Consider giveaways, which will increase the traffic at your booth. 
• Do not dismantle your booth prior to 4:20 p.m. on Tuesday, September 24. 
• Contact Amanda O’Dell if you have any questions. On-site questions please see Amy Mawyer.