Don Farmer Tax Seminars: Exhibitor Details

Date: Dec. 9 -11
Location: VSCPA's Learning & Innovation Center 
4309 Cox Road, Glen Allen, VA, 23060

On-site Contact: Kate Eacho, VSCPA Event Specialist 
Email: [email protected]  Office: (804) 612-9447 

View the Agenda

Before the Event 

1. Representatives: Your sponsor level includes up to two company representatives each day. Please submit names of company representatives and dates attending by December 2. 
    
2. Electricity, etc.: If you need electricity, phone lines or high-speed internet access for your booth, you will have access to an outlet. Wi-Fi is complementary. 
    
3. Shipping: Exhibitor may ship items to the VSCPA no sooner than 5 days prior to the event. There is no handling fee.  Please have boxes mailed to your attention.  

   Shipping Address:
   Attn: Exhibitor’s Name, Don Farmer 
   VSCPA Learning & Innovation Center 
   4309 Cox Road
   Glen Allen, VA 23060 

   The Vendor is responsible for setting up a UPS or FedEx pickup. 
    

4. Setting Up: Exhibit booths are located in the Lobby. 6 ft. tables are provided. All booths must be set up by 7:30 a.m. on Monday, December 9. You may arrive at 6:30 a.m. on Monday to set up.
    
5. Prize Drawing: Consider giveaways, which will increase the traffic at your booth. If you do have a prize drawing please let the VSCPA know and drawings will be held each day  before closing announcements at 4 p.m.  Please submit prize item description by December 2.
    
6. Accommodations:

   Richmond Marriott Short Pump
   4240 Dominion Blvd
   Glen Allen, VA 23060

   Hotel Phone: 804-965-9500
   Rate: $139 standard/2 double room — Click here to reserve your room online, or call 804-965-9500 and request the Virginia Society of CPAs (VSCPA) rate. 
   Parking: Complimentary on site parking 

   Drury Plaza Hotel Richmond
   11049 West Broad Street
   Glen Allen, VA 23060

   Hotel Phone: 804-354-1542
   Rate: $120 1 king/2 queen rooms - Click here to reserve your room online or call 804-354-1542 and request the Virginia Society of CPAs (VSCPA) rate.
   Parking: Complimentary on site parking.

During the Event 

1. Checking In: Please check-in at the VSCPA registration desk to receive your nametag(s) and booth assignment. 
    
   1. Schedule:
       

      Monday, Dec. 9
      6:30 – 7:30 a.m.	Exhibitor Set Up
      7:30 – 8 a.m.	Registration & Continental Breakfast
      8 a.m.	Event Begins
      10 – 10:10 a.m.	Break - Exhibits Open
      12 – 1 p.m.	Networking Lunch
      2:30 – 2:40 p.m.	Break – Exhibits Open
      4 p.m.	Prize Drawing & Event Ends
      Tuesday, Dec. 10
      7:30 – 8 a.m.	Registration & Continental Breakfast - Exhibits Open
      8 a.m.	Event Begins
      10 - 10:10 a.m.	Break – Exhibits Open
      12 – 1 p.m.	Networking Luncheon
      2:30 – 2:40 p.m.	Break – Exhibits Open
      4 p.m.	Prize Drawing & Event Ends
      Wednesday, Dec. 11
      7:30 - 8 a.m.	Registration & Continental Breakfast - Exhibits Open
      8 a.m.	Event Begins
      10 - 10:10 a.m.	Break- Exhibits Open
      12 - 1 p.m.	Networking Luncheon
      2:30 - 2:40 p.m.	Break - Exhibits Open
      4 p.m.	Prize Drawing & Event Ends
      4:15 p.m.	Adjourn (exhibit tables will be cleared at this time)

       

2. Breaking Down: Exhibits may be dismantled after 4 p.m. on Tuesday. Dismantling should be completed by 4:30 p.m. To maintain the educational integrity of the program, sponsors are expected to set up and tear down during the established time periods unless previously agreed upon. 
    
3. Tips for Success: 

• Have your booth installed by 7 a.m. on Monday, December 9. 
• Have a representative at your booth during the breaks and lunch.
• Consider giveaways, which will increase the traffic at your booth. 
• Do not dismantle your booth prior to 4 p.m. on Wednesday, December 11. 
• Contact Amanda O’Dell if you have any questions. On-site questions please see Kate Eacho.