Richmond CPA Center Rental Policies & Procedures
All reservations and agreements are made upon and subject to the rules and regulations of the CPA Center, hence referred to as the Center, and the following conditions:
|6 months prior to event||10% of room rental fee|
|2–5 months prior to event||25% of room rental fee|
|30-60 days prior to event||50% of room rental fee|
|Less than 30 days prior to event||100% of room rental fee|
Damages/Security/Storage | Top
The Patron agrees to be responsible for any damages done to the premises or any other part of the Center by the Patron, his/her guests, employees or any other agents during the period of time such person(s) are under the Patron's control, or the control of any independent contractor hired by the Patron.
The VSCPA will not assume any responsibility for damages or loss of any merchandise or articles left in the Center prior to, during or following the Patron's function.
The Society will not store material for presentations at the CPA Center.
Music & Special Equipment | Top
The Patron must have prior approval for all details of the entertainment, music and/or any special arrangements from the Center. No special equipment that has not been approved of or arranged for by the Center will be permitted, including but not limited to any materials that are to be affixed to the walls. In the event this is done without our authorization, any damages will be billed to the Patron.
Public Space | Top
As we often have many activities going on at the same time, please keep the door closed during the meeting and confine all meeting activities to the allocated meeting room. Please respect the "Employees Only" signs.
If any excessive clean-up is necessary after your meeting, a minimum $75 fee will be added to your invoice (based on damages). To avoid this, please make use of the trash cans provided throughout the building. If the cans are overflowing, a VSCPA staff member should be notified.
VSCPA functions are given priority in the allocation of the meeting facilities. Facilities will be rented accordingly.
Smoking is not permitted in the building.
Emergency Exits | Top
Each large meeting room has its own marked outside exit, which should be used only in the event of an emergency. If it becomes necessary to evacuate the building, please assemble at the back of the parking lot.
Climate Control | Top
Please check with VSCPA staff if you need to adjust the temperature.
Staff Assistance | Top
To receive assistance, please notify the receptionist who will assist you or notify your contact person for any needs that may arise.
Responsible Party | Top
All functions must be sponsored by a person (the Patron or Contact) who must be directly responsible to the Center for making all of the arrangements and for the billing thereof, and should be in attendance. If this person is unable to attend, there should be an on-site contact designated on the Event Order. These contacts will be the only people authorized to approve any changes from the specifications on the Event Order.
Agreement | Top
By signing and returning the Event Order, the Patron hereby agrees to these policies and procedures. Performance of this agreement is contingent upon the ability of the VSCPA to complete the same, and is subject to any causes, whether enumerated herein or not, which are beyond the control of the VSCPA. In no event shall the VSCPA be liable for the loss of profit or other similar or dissimilar collateral or damages, whether based on breach of contract, warranty or otherwise.